Current Job Opportunities:

EMBER is a fast-growing private real estate investment and development company committed to achieving performance excellence and internal efficiency by hiring smart, collaborative and ambitious individuals in every department of the firm. We are seeking a highly organized and proactive Office Administrator to join our team and play a pivotal role in helping refine our operations and processes. The right candidate will be a self-motivated individual who is communicative, a team player, and who takes initiative and pride in their work with exceptionally strong organizational skills, attention to detail, and the ability to handle multiple tasks effectively. The Office Administrator will work closely with the Vice President of Business Operations to maintain an efficient office environment and will be instrumental in ensuring the smooth running of our daily operations.

Responsibilities • Ensure the office environment is organized and efficient, managing supplies, equipment, and contracts with vendors. Answer calls, respond to emails, screen/greet guests, and send out office correspondence.
• Handle correspondence, prepare reports, maintain records and documentation, and coordinate signatures, notaries, and courier services for legal documents such as contracts, easements, and plats.
• Organize and coordinate meetings amongst the executive team, prepare agendas, take minutes, and ensure all necessary materials are ready in advance.
• Assist in the development and implementation of operational processes to improve efficiency and effectiveness across the company.
• Utilize personal vehicle to deliver documents or other items to external locations such as banks and title companies as needed.
• Act as a liaison between executives and other departments, clients, and external partners.
• Serve as the primary point of contact for IT support.
• Help with planning and execution of company and marketing events.
• Assist executives with special projects as needed, ensuring deadlines and objectives are met.

Qualifications • Proven experience as an office administrator or in a similar role, with a focus on operations.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and scheduling software.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High level of discretion and professionalism.
• Bachelor’s degree in business administration, Communications, or a related field preferred.
• Reliable personal vehicle and valid driver’s license for document delivery tasks.
• Active Notary Public preferred.

Schedule This is a full-time, 100% office-based position. Standard work hours are 8:00 AM to 5:00 PM, with occasional evenings and weekends.

Compensation We offer a very competitive compensation package with a starting salary range between $50,000 - $60,000 per year, commensurate with experience, plus benefits, including a 401(k) plan with company match. The company pays 100% of health insurance premiums for its employees and their dependents. In addition, we have a program in place to share the financial performance of our real estate development projects with all members of the company. We also offer the ability to work remotely as approved by management.

Benefits: 401(k) + Match ∙ Health/Dental/Vision Insurance ∙ Profit Sharing ∙ PTO

Interested candidates should submit their resume and a cover letter detailing their qualifications and interest in the role to kyle@ember-grp.com.